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What are the options for onboarding participants to a collection?

What are the options for onboarding participants to a collection?

When you’re ready to launch your Learning Collection you will have a few options to share it with participants. Once you publish the collection, you will be able to:

Invitation and sharing options are available in Step 5 of the Learning Collection builder workflow, and/or by using the options in the Learning Collection snowmanmenu.

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Invite participants directly to the collection, or copy a collection URL to share externally

 

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Publish & Share to copy a collection URL, or use Manage Participant Access to invite participants to the collection directly, or a specific program in the collection, or copy a program URL to share externally

 

 Instructions 

To Publish & Share a Learning Collection while creating it

  1. In Step 5 of the collection builder, toggle the ‘Publish’ button to the right (it will turn from grey to teal, indicating that the Collection is published). The invitation and sharing options will then appear under the publishing toggle button.

    1. Schedule an email inviting participants to browse the collection

    2. Copy a URL for participants to browse the collection

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Invite participants directly to the collection, or copy a collection URL to share externally

To Publish & Share a Learning Collection after creating it

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Publish & Share to copy a collection URL

  1. Navigate to the Learning Collections tab in AdminStudio

  2. Locate the Collection that you would like to share. Note that you can use the filtering and/or sorting features at the top of the page to easily find a Collection.

  3. Look for the snowman icon on the Collection tile

  4. Hover over the snowman icon and click on ‘Publish and Share’

  5. An overlay will open, where you will be able to publish the Collection and obtain a URL for it. First, toggle the ‘Publish’ button to the right (it will turn from grey to teal, indicating that the Collection is published). The URL will then appear under the publishing toggle button.

  6. Click on the icon to the right of the URL to copy it. The link will be copied to your clipboard, where you can simply paste where desired.

Important Note: In order to obtain a URL for a Collection, it must first be published.

Publish button is toggled off and greyed out, meaning the Collection is not published
Publish button is toggled on and turns teal, meaning the Collection is published. The URL appears below the toggle button, where it can be copied.

Need some help figuring out where to paste a URL for a Collection? Below are some ideas to get you started:

  • Share the link directly with your cohort

  • Post it in a L&D newsletter

  • Use it in an email campaign

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